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Chapter 22. Books > Creating books

Creating books

To create a book:

1.
Decide which file is to be the master. Specifications from this master will be applied to all the book chapters. To create a master file:

Create a new file that contains only the master page(s), style sheets, colors, H&Js, lists, and dashes & stripes that you want all the chapter files to share. Apply the Current Page Number command (Cmd-3/Ctrl-3) to a text box on the master page. Save the file (you can include the word “master” in the title to help prevent confusion later).

or

Open an existing file, and use File > Save As to save a copy of it (use the word “master” in the name). Delete all the text and all the pages except the first page, then resave the file. As with a new file, make sure it contains only the master pages, style sheets, colors, H&Js, lists, and dashes & stripes that you want all the chapter files to share, and make sure it contains the Current Page Number command in a text box on the master page.

You can use File > Append to append style sheets, colors, lists, etc. from any other file to the master.

2.
Choose File > New > Book.

3.
Enter a name for the book, and choose a location in which to save it .

Type a name for the book, then click Create.


4.
Click Create (Return/Enter).

5.
In the top left corner of the Book palette that opens, click the Add Chapter button.

6.
Locate and click the name of the file that you want to serve as the master , then click Add (Return/Enter) . Now you can start adding chapters to the book (follow the instructions on the next page).

To add chapters to a book:

1.
Prepare the chapter files. You can use File > Save As to generate copies of the master file, or you can use existing files. Chapters in an individual book don't have to have the same page size.

2.
Click the Add Chapter (leftmost) button on the Book palette, locate and click the name of a file that you want to add as a chapter in the book, then click Add (Return/Enter) . Repeat this step for any other files that you want to add as chapters. The actual files don't have to be open.

Note: If no chapter name is highlighted when you click the Add Chapter button, the new chapter will be added at the end of the list. If a chapter name is highlighted when you click the Add Chapter button, the new chapter will be added directly after the highlighted one.

Note: A project can be added to a book only if it contains one, and only one, print layout. If it contains more than one layout, make copies of the project using Save As, delete all the layouts but one in each copy, then add any of those separate files to the book.

3.
Click the Synchronize Book button .

4.
In the Style Sheets, Colors, H&Js, Lists, and Dashes & Stripes panes of the Synchronize Selected Chapters dialog box, click the items from the master chapter that you want to add to all the chapter files (click, then Shift-click to select consecutive items; or Cmd-click/Ctrl-click to select nonconsecutive items), then click the right arrow in the middle of the dialog box to add the selected items . (Click the left arrow at any time to remove the currently selected items.)

Use the Synchronize Selected Chapters dialog box to specify which Style Sheets, Colors, H&Js, Lists, and Dashes & Stripes are to be added to all the chapter files.


or

Click Include All to include all the items in the currently displayed category.

TIP

Remove All removes all the items in the current category from the Including window; Reset All eliminates your selections from all categories.

No backing out

Book changes, such as adding or rearranging chapters, can't be undone, nor can the Revert to Saved command be used to restore a book to an earlier version.

Edits to a book are saved when you close the Book palette or quit/exit QuarkXPress. Save edits to an individual chapter as you would any project.

5.
Click Synch All to synchronize everything from the master file to the chapter files.

6.
Click OK, and answer any warning prompts. Page numbering will advance incrementally through the chapter files (unless any files contain section numbering, in which case an asterisk will appear next to those page numbers).

7.
Close the Book palette by clicking the close button. All open book chapters will also close; you'll be prompted to save changes, if any were made.


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