• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL
Help

Lesson 8. Sailing publication > Generating an index

Generating an index

You will quickly create a fully formatted index using the index entries you have entered in this project. The sailing publication consists of more than one file, so you will use the Book command to index all of the publications together.

1.
Switch to 08IdxFin.pmd to see how the finished index will look. If the publication window does not fill the screen, click the Maximize button in the right corner of the title bar to expand the window.

2.
In the 08Lesson folder, open 08Index.pmd, the publication you created from the index template. If the publication window does not fill the screen, click the Maximize button in the right corner of the title bar to expand the window.

3.
Choose Utilities > Book to confirm that this file contains an up-to-date book list, and then click Cancel to close the dialog box.

Note

You can create an index for a booked publication only from a file that contains a book list. This file has a book list because earlier in this lesson you created a book list in 08Chap3.pmd and then copied it to all the other files on the list, including this one.

4.
Choose Utilities > Create Index. In the Create Index dialog box, be sure that Include Book Publications is selected.

If this option is not selected, PageMaker indexes only the current publication, not the whole book.

5.
The Title option contains the text that will appear as the title of the index. For this project, you can accept the default of Index. If necessary, select Remove Unreferenced Topics.

In PageMaker, you can build a list of topics and reassign existing entries to different topics. As topic assignments change during a project, some topics may end up without references from any entries. Remove Unreferenced Topics ensures that topics without entries aren't included in the index.

In the next step, you will change the space that occurs between the entry and the first page number. The default is two spaces, but you change it to a nonbreaking en space. This prevents entries in which the number is on a line by itself.

6.
Click Format. You will edit the Following Topic option. It is selected by default, so type a caret followed by a greater-than symbol (^>). In this dialog box, this is the code for an en space. Click OK to exit the Index Format dialog box, and then click OK again to generate the index.

Note

To see what the other codes mean, look in the online Help.

PageMaker compiles the information from all the index markers you created, and then displays a loaded text icon. You want to place the index in all three columns while leaving room for the index title, so you will use semi-automatic text flow to start each column part of the way down on the page.

7.
Hold down Shift to change the loaded text icon to indicate semi-automatic text flow. Click at the intersection of the left edge of the first column and the guide at 3 inches. The index text flows into the first column from the guide to the bottom of the column.

8.
Continue holding Shift as you click at the intersection of the left edge of the second column and the horizontal guide at 3 inches. Continue to flow index text into the third column the same way you did in the first two columns.

You want the index title to be above the three columns, so you'll simply reflow the title while keeping it threaded to the rest of the index.

9.
Select the pointer tool and select the text block in the first column. Click the top windowshade of the first column to load the text icon. Starting where the left edge of the first column meets the guide at 1.375 inches, drag the loaded text icon across and down so that it spans the three columns and extends down past the guide at 2 inches.

Next, you will thread the remaining index text into three columns on the second page of the index.

10.
With the pointer tool still selected, click the text block in the third column, and click the bottom windowshade handle of the third column.

11.
On page 30 (the second page of this publication), starting in the first column at the horizontal guide at 1.375, drag to create a text block that fills roughly 1/3 of the column down from the top.

12.
Click the bottom windowshade handle, and starting at the horizontal guide at 1.375, drag another text block roughly 1/3 the size of the column. Then, starting in the third column at the guide at 1.375 inches, click to place the remaining text. If you don't have enough text left to do this, reduce the size of the first two columns.

Depending on how carefully you placed the columns on page 2, they may be uneven, so you will use the Balance Columns plug-in to line up their bottom edges.

13.
Select the pointer tool and select all three columns on this page.

14.
Choose Utilities > Plug-ins > Balance Columns. Be sure the left icon is chosen for both Alignment and Add Leftover Lines. Click OK.

These two choices tell PageMaker that you want to adjust the bottoms of the columns rather than the tops and that if they can't be exactly the same length, the extra text should go on the left.

15.
Save 08Index.pmd.


PREVIEW

                                                                          

Not a subscriber?

Start A Free Trial


  
  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint