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Chapter 17. Search and replace > To find and change spaces, characters, style s...

To find and change spaces, characters, style sheets, or attributes:

To limit the search to a story, choose the Content tool and click in a story. Also choose a decent-sized view size for the document so you'll be able to see the highlighted text on screen without squinting, and make the document window smaller so the Find/Change palette won't get in the way.

If you're going to search for type attributes, like point size, style, etc., click in a word that contains those attributes. They will automatically register in the "Find what" area of the Find/Change palette if you uncheck the Ignore Attributes box.

Choose Edit menu > Find/Change (Ctrl-F).

Optional: Check the Document box to search the entire document.

Note: To find/change only text characters, follow this step and skip step 5. To find/change attributes only—not text characters—skip this step. To find/change text characters and attributes, follow steps 4 and 5.

To change text characters, enter a maximum of 80 characters or spaces in the Find What field (the text that will be searched for) If the Ignore Attributes box is unchecked, check the Text box, then enter the Find What text in the Text field.

Finding Non-Printing Characters.

Character Keystroke Field will display
Tab Ctrl-Tab \t
New paragraph Ctrl-Enter \p
New line Ctrl-Shift-Return \n
Next column \c \c
Next box \b \b
Current page # Ctrl 3 \3
Next box page # Ctrl 4 \4
Previous box page # Ctrl 2 \2
Wild card (Find only) Ctrl? \?
Space Space bar  
Flex space Ctrl Shift-F \f
Punctuation space Ctrl. (period) \.
Backslash Ctrl \ \\

Optional: Uncheck the Whole Word box to also search for any instances of the Find What text that may be embedded in a larger word.

Optional: Uncheck the Ignore Case box to search for only an exact match of the upper and lowercase configuration that was entered in the Find What field.

To Find/Change attributes, uncheck the Ignore Attributes box , then do any of the following:

To search for instances of a character- or paragraph-based style sheet, check the Style Sheet box, then choose from the drop-down menu.

To search for a font, check the Font box or boxes, then choose from the font drop-down menu. Only fonts used in the document will appear on the Find What font drop-down menu.

To search for a specific point size, check the Size box, then enter a size.

To search for type styles, check the Type Style box, then activate a style to search for or leave it inactive if you want it to be excluded from the search. (If necessary, click twice on a style to make it highlight in black.) A grayed style, if found, won't be changed. Click Plain to deactivate all the styles.

Uncheck the boxes for any categories that you don't want to be included in the search.

In the Change To portion of the dialog box, do any of the following :

Check the Text box, if necessary, then enter a maximum of 80 characters or spaces in the Text field or leave the Text field blank to delete the Find What text altogether.

If you unchecked the Ignore Attributes box, you can then choose a replacement style sheet, font, point size, or type style. An activated (black) Type Style will be applied to the text; an inactive style will be removed from the text; a grayed style will not be changed either way.

Hold down Alt and click Find First to find the first instance in the document of the Find What text.


Click Find Next to find the next instance of the Find What text from the current location of the cursor forward.


If the Find/Change palette is in the way, you can move it by dragging its title bar. To shrink the palette, double-click the palette title bar. Double-click it again to restore its previous size.

Click "Change, then Find" to change an instance and find the next instance.


Click Change to change the first instance, then click Find Next to resume the search.


Click Change All to change all the instances in one fell swoop. A prompt displaying the number of found instances will appear Click OK.

Optional:Close the Find/Change palette (Ctrl-Alt-F).


Find/Change modifications can't be undone via the Undo command.



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