• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Chapter 18. Books > To mark a document for indexing:

To mark a document for indexing:

Open an existing document to mark for indexing or create a new document to be marked as you enter text.

If you're going to do any "see also " cross-referencing or if you want page number references to appear in a different style from the index entries, create the character style sheet(s) that you want to apply to those references.

This is also a good time to create all the other style sheets that you want to use in the built index. An index can have a nested or run-in format (see the illustrations on page 274). You can edit the style sheets later.

For a nested index, you'll need a style sheet for the first level text strings and a style sheet for each subsequent indent level. You can use the Based On option for this, and apply progressively larger Left Indent values for the second, third, and fourth level styles.

Also create a style sheet for letter headings if you're going to use them (A, B, C, etc.). Apply a Space Before value via the Paragraph Attributes > Formats folder tab, and make it a bolder font than the body text so it stands out.

Choose View menu > Show Index.

In the document, highlight a word or a phrase that you want to include in the index . You'll be choosing settings for each individual entry separately.

On the Index palette, review the text in the Text field, and change any capitalization or word endings, if desired .

Optional: Enter a different method for sorting (alphabetizing) the text string in the index Sort As field . For example, if you spell out a number in this field (i.e., "Seven-Up" instead of "7-Up"), the number will sort alphabetically in the index rather than be placed at the top of the index.

Choose indent Level: First Level .

Optional:From the Style drop-down menu, choose a style sheet to be applied to cross-referenced words entered in the Scope field or to index entry page numbers.

To specify the range of paragraphs or pages QuarkXPress will look through for other instances of the current text string, choose from the Scope drop-down menu :

Selection Start to search from the open bracket to the end of that page.

Selection Text to search from the open bracket to the closed bracket (it may span more than one page).

To Style to search to the next instance of the style sheet you choose from the adjoining drop-down menu.

Specified # of ¶s to search through the exact number of paragraphs that you enter in the adjoining field.

To End Of to search to the end of the Story or Document, whichever you choose from the drop-down menu. Choose this option for the title of a section that you want listed as a range of pages (i.e. "42–58").

ChooseSuppress Page # to suppress the page number.

ChooseX-Ref: See, See also, or See herein to create a cross-reference for the current text string. Enter the reference in the text field to the right.

Click Add. The newly added entry will preview at the bottom of the palette and will be listed alphabetically in its chosen indent level. An index marker (red brackets) will surround the text string in the document—but only while the Index palette is open .

Repeat steps 4–9 for all the remaining text strings in the document that you want to include in the index.


If you double-click an index entry's page number on the palette, the entry will display and highlight in the document.



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint