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Making Pages

I've been discussing moving pages around and deleting them, but it's been slightly premature, as I hadn't yet gotten to adding new pages to a document. I cover that procedure here.

There are two ways to add pages to your document: using the Insert Pages dialog box or using the Document Layout palette.

Insert Pages

The first way you can add pages to your document is by selecting Insert from the Pages menu. This brings up the Insert Pages dialog box (see Figure 4-18).

Figure 4-18. The Insert Pages dialog box


You can type the number of pages you want to add in the Insert field, and then select where you want those pages to be added. You have three choices: before a page, after a page, and at the end of the document. The first two require that you choose a page before or after which the page(s) should be added; the third requires no additional number, as it places the pages after the last page in the document.

Before you click OK, though, you need to think about two other things in this dialog box: the Link to Current Text Chain checkbox, and the Master Page choice. Let's look at these in reverse order.

Master Page choice

You can choose which master page you want your new pages to be based on by selecting one from the Master Page popup menu. Or, if you like, you can base new pages on blank single-sided or facing pages (of course, you can choose the latter only if you're working with a facing-page document).

Link to Current Text Chain

If a text box is selected on your page, and the master page on which you are basing your inserted pages has an automatic text-link box, then you can have the inserted pages automatically linked with the text box you have selected. This is a potentially confusing concept, so let's look at it carefully.

Let's say you have a text box on a page, and it's overflowing with text. Let's also say that your master page “C-FeatureOpener” has an automatic text-link box on it that is enabled (linked to the automatic text-link icon).

1.
Select the text box on the document page.

2.
Select Insert from the Page menu.

3.
Add a page based on master page “C-FeatureOpener” at the end of the document.

If you turn on the Link to Current Text Chain option in the Insert Pages dialog box, then the text from your document-page text box automatically links to your inserted pages. If you do not select Link to Current Text Chain, then the pages are still added, but there is no link between your text box and the text boxes on those pages. You can, however, link them up manually using the Link tool.

Tip

Don't Make Documents Too Long. It's a good idea not to make documents too big. Extra-long documents increase the chances that you may run into the dreaded “Bad File Format” message that can mean a terminally corrupted file. If you must make a 1,000-page book, break it down into smaller segments! I don't really have any hard and fast rule about how big files should be, though. I tend to keep files under 5 or 10 MBin size, which for a book usually translates to under 100 pages; for a magazine or catalog it may be as few as 4 or 6 pages. Remember: never make a file longer than you'd care to recreate if you had to.


Document-Layout Insertions

The second method for adding pages is to insert them via the Document Layout palette. Like everything else on this palette, you add pages by dragging icons. To add a page based on a master page, drag that master-page icon down to where you want it to be (before a page, after a page, at the end of a document, or as a page in a spread). If you don't want the page to be based on a master page, you can drag the single-sided or facing-page icon into place instead ( as mentioned above, you can only drag a facing-page icon if you are working with a facing-page document).

If you want to add more than one page at a time, or want to add pages that are linked to the current text chain, then you must hold down the Option key while clicking and dragging the page icon into place. When you let go of the icon, QuarkXPress opens the Insert Pages dialog box. You can select the appropriate items as described above.

Tip

Unintentional Multipage Spreads. There are problems just waiting to unfurl when you move pages around in spreads. If you insert the pages next to an existing page, you may be unknowingly creating a multipage spread instead of adding pages the way you want. The trick is to be careful about what icons you see when you're dropping the page. If you see a page icon, you'll get a spread; if you see a black arrow icon, you'll add pages to the document flow.


Tip

Bleeding over Spreads. Bleeding an object off a page is easy: you just place it off the edge of the page on to the pasteboard. But when you're working with a document in facing-page mode, you can't bleed an object off the right side of a left-hand page or the left side of a right-hand page because there's another page in the way. Fortunately, you can get around this obstacle by using the Document Layout palette. Let's say you want to bleed an object off the right side of page two (a left hand page).


1.
Open the Document Layout palette or go into Thumbnails view.

2.
Drag page three straight down until it's almost over page five, and let go when you see the small black arrow point downward.

The following pages should be pushed out of the way, but still retain their spread settings and page numbers (see Figure 4-19).

Figure 4-19. Setting up for a bleed into the gutter between pages


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