• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Chapter 4. Building a Document > Sections and Page Numbering

Sections and Page Numbering

Earlier in this chapter I discussed how to apply automatic page numbering to your document's master pages. Here I talk about how to customize those page numbers and create multiple sections within a single document.

Ordinarily, a QuarkXPress document has one section. Page numbers start with the Arabic numeral “1” and go up consecutively, page by page. (I can't figure out why they're called Arabic numerals, because the numbers in Arabic are totally different; nonetheless, that's what normal, plain ol' numbers are called.) However, by using the Section feature, you can change the starting page number, the page-number style, and you can add multiple sections that all have their own page-numbering style.

Changing Your Starting Page Number

Whenever you make a new section in your document, you're starting a new page-numbering scheme; in fact, that's the only good reason for using sections.

For instance, let's say you're producing a book, and each chapter is saved in a separate QuarkXPress file. If the first chapter ends on page 32, you can tell QuarkXPress to start the page numbers in Chapter 2 at page 33, and so on. To do this, go to the first page of the document ( the page on which you want to change the numbering ), and select Section from the Page menu. Then turn on the Section Start checkbox. Type the starting page number for your document, and click OK (see Figure 4-22).

Figure 4-22. Setting up a new section

The first page of a new section always has an asterisk after its name. This doesn't print out. It's just a sign that QuarkXPress gives you on screen, saying that this is a section that's beginning.

You can have as many sections in a document as you want, each starting with a different page number. If you make the fifth page in your document a new section and set it to start on page 47, then your document's page numbering goes like this: “1, 2, 3, 4, 47, 48, 49….”


Of Sections and Page Numbers. There are two hidden features on the Document Layout palette. First, if you click in the page-number area in the lower-left corner of the palette, QuarkXPress brings up the Section dialog box. This only works when you have a page selected (highlighted) on the Document Layout palette (the highlighted page doesn't have to be the same one that's visible in the document window).

Also, if you Option-click on a page icon in the document-layout area of the palette, the page-number area displays the page's absolute number (for example, the 34th page in the document). This is extremely helpful when your pages are numbered in roman numerals or when you're using multiple sections.


Starting on the Left Do you want the first page of your document to be a left-hand page? If you've tried to simply delete page one, you've already found that page two jumps up to the right-hand page one spot. The problem is that left-hand pages are always numbered evenly in QuarkXPress. If you want page one to be on the left, use the Section dialog box (under the Page menu) to change its number to something even, like two. (Sorry, zero doesn't work!)

The problem is that only page one moves over to the left side; following pages don't follow along, and there's a blank spot where the second page should be (see Figure 4-23). Fortunately, you can drag (in the Document Layout palette) the second page up to the right of the first page. Don't let go of the mouse button when you see the page icon in the palette; make sure you see the small, black right arrow cursor first. Alternately, you can first assign page two to be the section start, and then delete page one.

Figure 4-23. Starting with a left page

Changing the Page-Numbering Style

QuarkXPress lets you choose from five formats for numbering pages in the Section dialog box.

  • Arabic numerals (1, 2, 3, 4, etc.)

  • Uppercase Roman numerals (I, II, III, IV, etc.)

  • Lowercase Roman numerals (i, ii, iii, iv, etc.)

  • Capital letters (A, B, C, D, etc.)

  • Lowercase letters (a, b, c, d, etc.)

To pick one of these numbering styles for a section, go to the first page in the section, select Section using one of the methods described above, and choose a numbering format from the Format popup menu.


Automatic page numbers can contain more than just a number in the five formats listed above. You can also add a prefix of up to four characters to the page number. For example, you may want the page numbers in a book appendix to read “A-1,” “A-2,” and so on. The “A-” is a prefix to the Arabic numerals. You can type this kind of prefix in the Prefix field of the Section dialog box. This prefix not only appears on the Document Layout palette and in the automatic page numbers, but it even shows up at the top of the page when you print with registration marks (see Chapter 13, Printing).

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint