• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Chapter 17. Search & Replace > To find and change spaces, characters, style she...

To find and change spaces, characters, style sheets, or attributes:

To limit the search to a story, choose the Content tool and click in a story. Set the stage: Choose a decent-sized zoom level for the document so you'll be able to see the highlighted text on screen without squinting, and make the document window smaller so the Find/Change palette won't get in the way.

If you're going to search for type attributes, like point size, style, etc., click in a word that contains those attributes. They will automatically register in the “Find what” area of the Find/Change palette if you uncheck Ignore Attributes.

Choose Edit > Find/Change (Cmd-F/Ctrl-F).

Optional: Check Document to search the entire document.

Note: To find/change only text characters, follow this step and skip step 5. To find/change attributes only—not text characters—skip this step. To find/change text characters and attributes, follow both steps 4 and 5.

To change text characters, enter up to 80 characters or spaces in the Find What field (the text to be searched for) . If Ignore Attributes is unchecked, check Text, then enter text in the Find What: Text field.

Optional: Uncheck Whole Word to also search for any instances of the Find What text that may be embedded in a larger word.

Optional: Uncheck Ignore Case to search for only an exact match of the upper and lowercase configuration that was entered in the Find What field.

To Find/Change attributes in addition to or instead of text characters, uncheck Ignore Attributes . On the left side of the palette, do any of the following:

To search for instances of a character- or paragraph-based style sheet, check Style Sheet, then choose from the pop-up menu.

To search for a font, check Font, then start typing a font name or choose from the pop-up menu.

To search for a specific point size, check Size, then enter a size or choose from the pop-up menu.

To search for a color, check Color, then choose a color.

To search for type styles, check Type Style, then activate a style to search for or leave it inactive if you want it to be excluded from the search. (If necessary, click twice on a style to make it highlight in black.) A grayed style, if found, won't be changed. Click Plain to deactivate all the styles.

Be sure to uncheck any category that you want to be ignored by the search.

Finding non-printing characters

CharacterKeystrokeField will display (or enter)
Tab \t
New paragraphCmd-Return/Ctrl-Enter\p
New lineCmd-Shift-Return/Ctrl-Shift-Enter\n
Next columnCmd-Enter/\c\c
Next boxCmd-Shift-Enter/\b\b
Current box page #Cmd-3/Ctrl-3\3
Next box page #Cmd-4/Ctrl-4\4
Previous box page #Cmd-2/Ctrl-2\2
Wild cardCmd-?/Ctrl-?\?
SpaceSpace bar/Space bar 
Flex spaceCmd-Shift/F/Ctrl-Shift-F\f
Punctuation spaceCmd-. (period)/Ctrl-.\.

In the Change To portion of the dialog box, do any of the following :

Check Text, if necessary, then enter up to 80 characters or spaces in the Text field or leave the field blank to delete the Find What text altogether.

If Ignore Attributes is unchecked, you can choose a replacement style sheet, font, point size, color, or type style. An activated (black) Type Style will be applied to the text; an inactive style will be removed from the text; a grayed style will be ignored.

Again, be sure to uncheck the box for any category that you want the search to ignore.

Hold down Option/Alt and click Find First (Option-Return/Alt-Enter) to find the first instance in the document of the Find What text.


Click Find Next to find the next instance of the Find What text, starting from the current cursor location.

Click “Change, then Find” to change an instance and find the next instance.


Click Change to change the first instance, then click Find Next to resume the search.


Click Change All to change all the instances in one fell swoop. A prompt displaying the number of found instances will appear . Click OK.

Figure 4. This prompt will appear if you click Change All.

You can edit your document and zoom in or out while the Find/Change palette is open. To close the palette, press Cmd-Option-F/Ctrl-Alt-F.

Good news!

In QuarkXPress 5 or later, the most recent change made using Find/Change can be undone. Or if Change All was clicked, all those changes will be undone.



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint