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Chapter 23. Print > To print to a PostScript printer from QuarkXPress (print do...

To print to a PostScript printer from QuarkXPress (print documents):

Open the Print dialog box by choosing File > Print (Cmd-P/Ctrl-P) or File > Page Setup (Cmd-Option-P/Ctrl-Alt-P).

Quick-and-dirty print

Once you've established your Print dialog box settings and you want to print an entire document, press Cmd-P/Ctrl-P, then Return/Enter. Or to specify a range of pages, press Tab, type the starting page number, type a hyphen, type the ending page number, then press Return/Enter.

Optional: Choose an existing print style from the Print Style pop-up menu (see page 409). If you want to override the current print style settings, enter new settings via the panes in the Print dialog box and then print. These changes will be only temporary and won't affect the original print style. (A bullet will appear before the original print style name to signal that a temporary change was made.)

Enter the number of Copies of each page you want to print . 1 is the default.

Figure 1. The left side of the Print dialog box, Document pane

In the Pages field, enter the pages to be printed. For consecutive pages, separate the starting and ending page numbers with a "-" (hyphen). For non-consecutive pages, separate each page number with a "," (comma). See the sidebar on page 407 regarding page numbering.

The halftoning options

If you choose a process color from the Halftone pop-up menu in the Edit Color dialog box, the halftone Frequency, Angle, and Function options that are currently set for that process color (C, M, Y, or K) will be assigned to it. To view or change the current settings, choose File > Print, then click the Output tab (Cmd-P/Ctrl-P). When you're ready to print the file, check Separations in the Document pane. For more information, see page 411. Settings chosen in the Print dialog box override settings chosen in the Edit Color dialog box.

These instructions are lengthy, yes, but you don't necessarily have to follow all of them each and every time you send a document to the printer.

Use the Document pane if you want to turn on Separations, Spreads, Include Blank Pages, Registration (crop marks), and other settings.

Use the Setup pane to choose the correct Printer Description , which will automatically set up the default Page Size, Page Width, and Height settings. You can change the printout size (Reduce or Enlarge), Page Positioning, and Orientation.

Figure 1. The Setup pane in the QuarkXPress Print dialog box

Use the Output pane to choose a Print Colors setting (Black & White, Grayscale, or Color Composite), Halftoning, and printer Resolution options. The Print Colors options are controlled by the current Printer Description in the Setup pane.

Use the Options pane if you want to turn on the Quark PostScript Error Handler (QuarkXPress' alert boxes) or change the Output type (Normal, Low, or Rough), data encoding, TIFF image Output, or other image settings.

Use the Preview pane to view a thumbnail of the current page with the chosen printing parameters .

Figure 2. The Preview pane in the Print dialog box

The icon below the preview window indicates whether a cut-sheet print device (individual pieces of paper) or a roll-fed print device (a roll of continuous paper) was chosen from the Printer Description pop-up menu in the Setup pane. To see a key for the different colors used in the preview window, click the button.

Optional: Click the Bleed tab, choose from the Bleed Type pop-up menu:

Page Items allows any item that is at least partially on the page to print in its entirety ( and , next page).

Figure 1. The Bleed pane in the Print dialog box

Figure 2. With Page Items chosen, the whole item prints, as long as part of it is on the page.

Note: If the Custom Bleeds XTension is active (it's installed by default with QuarkXPress 5), a Bleed tab appears in the Print dialog box. With this XTension off, a simple Bleed field appears in the Document pane instead.

Asymmetric and Symmetric let you define the width of the bleed area. For Symmetric, enter one Amount value; for Asymmetric, enter Top, Bottom, Inside, and Outside values. With Clip at Bleed Edge checked, items won't print beyond the bleed area; unchecked, items that at least partially overlap the bleed area will print in their entirety, within the limits of the output device .

Figure 3. With Asymmetric (or Symmetric) chosen and Clip at Bleed Edge checked, items print up to the specified Amount (the bleed edge).

Printing Web documents

To print a Web document choose Edit > Print. You may notice that this dialog box looks a bit different. That's because Web documents use the System's default Web browser to provide the options in the Print dialog box, whereas print documents use the native QuarkXPress Print dialog box. The QuarkXPress Print dialog box is more complex and offers many more options; those options are needed for QuarkXPress to write the proper PostScript information for print output.

Read more about it

Read more about bleeds and OPI in the PDF ReadMe files located in QuarkXPress 5 > Documents > XTensions ReadMes folder.

Click the Preview tab to preview any Bleed values in the preview window. (If Asymmetric is chosen in a facing-pages document, you can click the Left of Spine or Right of Spine button below the preview window in the Preview pane.)

Optional: If Preferences > Color Management is on, you can click the Profiles tab, then choose profiles from the pop-up menus to override the Destination profile for the Separation device and/or Composite device chosen in Color Management preferences. Check Composite Simulates Separation to have the composite output simulate the appearance of the profile choice for the chosen Separation device.

Optional: The OPI options only apply if you are outputting to an OPI prepress system that replaces the QuarkXPress images with high-resolution images that are stored on that OPI system. Click the OPI tab and check OPI Active to have QuarkXPress write OPI comments for all the pictures in the file. Only pictures you target to be exchanged will be replaced by a high-resolution version. If a proxy of a picture is used in the file and the proxy contains OPI instructions, check TIFF: or EPS: Include Images. Both picture data and comments will be sent to output.

Note: If the OPI XTension is active, the OPI tab is available and the OPI pop-up menu in the Options pane becomes unavailable.

You can return to any pane at any time. Click Print (Return/Enter) when you're ready to print.

If a missing pictures prompt appears, click List Pictures, click Update, locate and highlight the missing picture(s), click Open, then click Print.

Note: Click Page Setup or Properties to display the Page Setup (Mac OS) or Properties (Windows) dialog box for the print device. Settings chosen in either of these dialog boxes will override the current print settings in QuarkXPress.

Figure 1. This is the Mac OS Page Setup dialog box. You can choose the same Reduce/Enlarge and Orientation settings in the Setup pane of the QuarkXPress Print dialog box.

Changes made in the Setup pane of the QuarkXPress Print dialog box, such as the Reduce or Enlarge percentage or the Orientation, update automatically in the Page Setup dialog box, and vice versa. A change to the Paper Size, on the other hand, won't update in the other dialog box.

Mac OS:

Clicking Printer will take you to the System's Printer driver, which is usually the LaserWriter driver . If you're using LaserWriter version 8.4 or later, you can access additional, related panes via the pop-up menu at the top of the Printer dialog box. Don't be confused about what seems to be a duplication of print options—QuarkXPress' and the System's.

Click the Printer button to access options such as turning background printing on or off, printing to a file, font inclusion, using the LaserWriter layout setup scheme, turning the printer's imaging options (e.g., FinePrint and PhotoGrade) on or off, and using the System's ColorSync or PostScript Color Matching options (instead of, or in addition to, QuarkXPress' Composite Color option). To exit and accept the System's Printer dialog box settings, click Print (this won't initiate printing).

Which page?

If your page numbers contain hyphens, you'll need to enter a range separator other than a hyphen in the Pages field. But first, choose Edit > Preferences > Preferences, click Application– Interactive, then, in the Page Range Separators: Sequential and Nonsequential fields, type the character[s] you're going to use.

If your document contains section numbering, enter the page number accurately, including any prefix (as in “Page xii”). To enter the number of the position of the page within the document instead (the absolute page number), type a plus sign before it. To print the third and fourth pages in a document, for example, you'd enter “+3-+4.”


Click Properties to display the printer's Properties dialog box . Settings chosen in this dialog box will override the current QuarkXPress print settings.

Figure 2. Choose Layout, Orientation, Paper source, and Unprintable Area, and other options for the printer in the Paper pane of the Properties dialog box.

Changes made to settings in the Setup pane of the Quark XPress Print dialog box, such as Copies and Orientation, update automatically in the Paper and Graphics panes in the Properties dialog box, and vice versa. A change to the Paper Size, on the other hand, won't update in the other dialog box.

Options in the printer's Properties dialog box will vary depending on which printer is currently selected. For a PostScript printer, there are four tabs: Paper, Graphics, Device Options and PostScript.

Use the Paper tab to format the Layout, Orientation, Paper source, and Unprintable Area of the page. Click More Options to select the type of paper you'll be printing on.

Use the Graphics tab to choose Resolution, image color matching, Halftoning, and Scaling settings. You can also choose to print a negative or a mirror image here.

Use the Device Options tab to change Color Correction settings or printer-specific features.

Use the PostScript tab to set the PostScript Output format.

When you're done choosing settings, click OK from any pane to return to the Print dialog box.



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