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Chapter 16. Sharing Data > Exporting Access Data to a Text File

Exporting Access Data to a Text File

Earlier in this chapter, you exported Access data to a specific type of file—an Excel spreadsheet. Access can export data directly to several software applications (see the “More Compatible Formats” section at the end of this chapter for a complete list).

Now, let’s suppose you agree to share your list of catalogs with a gardening friend, but she has just bought her first computer and isn’t familiar with the software she’ll be using. You can’t export the data to an Excel spreadsheet file if she’s going to be using Word because these two software applications have incompatible formats. This means that you can’t open an Excel (.xls) file in Word or open a Word document (.doc) in Excel. (We’re just using Excel and Word as examples; this is true with almost all software applications.) In a situation such as this, you could export the catalog records to a text file because it’s the most compatible format of all—most software can import a text file.


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