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Chapter 12. Creating and Using Forms > Understanding the Role of Access Forms a...

Understanding the Role of Access Forms and Controls

Access forms create the user interface to your tables. Although you can use Table view and Query view to perform many of the same functions as forms, forms offer the advantage of presenting data in an organized and attractive manner. You can arrange the location of fields on a form so that data entry or editing operations for a single record follow a left-to-right, top-to-bottom sequence. Forms let you create multiple-choice selections for fields that use shorthand codes to represent a set of allowable values. A properly designed form speeds data entry and minimizes operator keying errors.

Forms are constructed from a collection of individual design elements called controls or control objects. Controls are the components you see in the windows and dialogs of Access and other Windows applications. You use text boxes to enter and edit data, labels to hold field names, and object frames to display graphics. A form consists of a window in which you place two types of controls: dynamic controls that display the data from your tables and static controls for labels or logos.


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