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Chapter 21. Using Access with Microsoft ... > Embedding or Linking Word Documents ...

Embedding or Linking Word Documents in Access Tables

Many word-processing documents are a collection of individual paragraphs, each of which can change depending on the purpose of the document. If the document is a contract, many of the paragraphs are likely to be boilerplate: standard paragraphs that are added based on the jurisdiction and purpose of the contract and relationship between the parties. Similarly, books are collections of chapters; when an author is writing a book, each chapter may go through several editing stages. Keeping track of boilerplate files and maintaining collections of book chapter files in various editing stages can be a daunting project. Even if you establish a workable DOS filenaming convention, you can easily lose track of the relationship between the file name and the content of the file.

Applications that track documents and maintain revision records for documents fall into the category of document management systems. Document management systems differ from image management systems; the latter systems handle static bitmapped images (usually created by scanners) rather than dynamic document content (editable data). With its OLE 2.1 capability, Access 97 is a logical candidate for the creation of document management applications.


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