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Chapter 14. Printing Basic Reports and M... > Using Access's Report Windows

Using Access's Report Windows

The windows that you use to design and run Access reports are easier to use than those windows that you use for other basic Access functions. To open an existing Access report, click the Report tab in the Database window and then select a report name from the Database window. If you click the Design button or the New button to create a new report, the Design Mode toolbar appears with the buttons listed in Table 14.1.

Table 14.1. Standard Toolbar Buttons in Report Design Mode
Button Function Menu Choice
Selects Print Preview to display how your report appears when printed. You can print the form from the Print Preview window (same as the Print Preview button). File, Print Prev iew
Saves the current report. File, Save
Prints the report without displaying the Print dialog. Access prints the report using the current printer settings.Not applicable
Selects Print Preview to display how yourFile, Print Preview report appears when printed. You can print the form from the Print Preview window. File, Print Prev iew
Starts the spelling checker to check the selected label control's spelling. Tools, Spelling
Cuts the selected object(s) from the report and puts it on the Clipboard. Edit, Cut
Copies the selected object(s) from the report onto the Clipboard. Edit, Copy
Pastes the Clipboard's contents onto the report. Edit, Paste
Copies formatting from the selected object to another object of a similar type.Not applicable
Undoes the last change that you made to the report. Edit, Undo
Inserts a new Hyperlink control or allows you to edit an existing Hyperlink control. Insert, Hyperli nk
Toggles the display of the Web toolbar.Not applicable
Displays a list of fields in the query or table that is the main report's data source. View, Field List
Displays or closes the toolbox. View, Toolbox
Displays the Sorting and Grouping dialog in which you can establish the structure of reports and the order in which the report presents the data. View, Sorting and Grouping
Applies your choice of several predefined report formats, including formatting for the text fonts and color settings.Format, AutoFormat
Opens the window in which you can edit event-handling code. View, Code
Displays the Properties dialog for the entire report, the sections of the report when you click the section divider bars, or the properties of a control when a control is selected. View, Properties
Displays a Build Wizard for the selected object or property in the report. This button is enabled only if Access has a builder for the selected item.Not applicable
Displays the Database window. Window, 1 Database
Creates a new object. Click the arrow to the right of this button to see a drop-down list of objects that you can create.Not applicable
Displays the Microsoft Office Assistant that, in turn, displays help text related to the actions you are performing. Help, Microsoft Access Help



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