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Using Basic FileMaker Menus

The FileMaker menus change depending on the mode that you're in. Six basic menus stay the same; they are at the left of the menu bar. Their commands—or even the menus themselves—may be dimmed depending on what is selected and what type of window (if any) is open, but the menus are there. Most of the commands are standard commands available in any application. The standard commands are listed here; FileMaker-specific commands are discussed elsewhere, and references to those discussions are provided as well in this list.

  • FileMaker application menu (Mac OS X)— The FileMaker-specific commands are Preferences and Sharing. Preferences are discussed later in this hour as well as in other sections to which they are relevant. Sharing is discussed in Part IV, “Sharing FileMaker Solutions.”

  • File— In addition to standard commands such as Open, Print, and Page Setup, you find other commands as well. The following list shows these commands and what part of the book gives more information on them:

    New DatabasePart III, “Creating FileMaker Solutions”
    Open RemotePart IV, “Sharing FileMaker Solutions”
    DefineSubmenus here let you define databases, value lists, file references, and accounts and privileges. Part III, “Creating FileMaker Solutions”
    File OptionsHour 13, “Creating a FileMaker Database”
    Change PasswordHour 18, “Securing Your Solutions and Databases”
    Importing and ExportingHour 11, “Importing and Exporting Data”
    Recover a databaseHour 6, “Validating and Auto-Entering Data”

  • Edit— Standard commands such as Cut, Copy, and Paste are here along with Find/Replace and Spelling. The Export Field Contents command lets you export the contents of a field to a file that you can select. It's particularly useful for long text fields as well as for fields that contain graphics. On Windows, the Preferences and Sharing commands that are in the FileMaker application menu on Mac OS X are located in the Edit menu.

  • View— This menu lets you select modes and views (described later in this hour), zoom in and out, show and hide the status area, show and hide the toolbars, and show and hide the Text Ruler (described in the data entry section later in this hour).

  • Insert— This menu lets you insert files and graphics as well as constants such as the current date and time. Its From Index and From Last Visited Record commands are discussed in Hour 6. This menu and its commands are enabled depending on what type of data entry field (if any) is currently active.

  • Format— The Format menu provides standard text formatting commands when a text field is selected (or when the text tool is selected in Layout mode).



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