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4. Presentation > 38. Save Paper by Reducing Whitespace

Save Paper by Reducing Whitespace

Use the Can Shrink property to condense your reports.

Empty data fields in a long report can pose a problem when it comes time to print the report. Imagine a list of 1,000 contacts, and only half have a phone number entered into a phone number field. When you designed the report, you included the phone number field for contacts that have a phone number. However, when you print the report, you see 500 empty spaces representing the phone number fields of customers without phone numbers. When other data fields are empty as well, the situation just gets worse.

All told, this whitespace can account for 50 or more extra pages in the report, depending on how the report is laid out. Figure 4-35 shows a report that suffers from this problem. Some contact information is missing, yet room is still set aside for it.


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