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Replace the Fields

Although we won’t be using any of the duplicated fields, it’s simple to substitute the correct fields for ones already on the layout.

While any field can be replaced with another using the procedure that follows, field labels can’t be replaced. -click all field labels on the layout and then press / to delete them.

Double-click the Date field. In the Specify Field dialog box, select the Mileage Rate field, click the Create field label check box, and click OK.

The Mileage Rate field replaces the Date field on the layout. The formatting originally applied to the Date field is retained.

Using the same technique, replace Start Mileage with Year, End Mileage with Mileage Increment, Total Mileage with Start Yr, Mileage Amount with End Yr, Destination with Annual Miles, and Business Purpose with Personal Miles. Be sure to click the Create field label check box for each one.

Two more fields need to be added to the layout: MilesSum and Annual Dollar. To match the formatting of the other fields on the layout, the simplest way is to duplicate existing fields. Select the Personal Miles field on the layout, and choose Edit > Duplicate. In the Specify Field dialog box, select the MilesSum field, ensure that Create field label is checked, and click OK. On the layout, select the MilesSum field and its label, and drag them beneath the Personal Miles field.

Repeat Step 4 to duplicate a field (any field in the second column will do), but this time select Annual Dollar in the Specify Field dialog box. Drag the Annual Dollar field and its field label beneath the MilesSum field.

The layout should now look something like this. Don’t worry about the exact placement and spacing of fields. We’ll rearrange them shortly.

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