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Chapter 13. Importing and Exporting > Move Access Data to a Word Processor or T...

Move Access Data to a Word Processor or Text Editor

You can easily send Access records to a word processor (most notably, Microsoft Word) or a text editor. Sometimes you want the records in a file type such as RTF or DOC, to preserve table formatting. Other times you want the records to be in TXT files, which contain no formatting so they can be easily manipulated or re-exported to another program or computing environment.

Perhaps the most important way Access and Word are used together is in a mail merge to create form letters. (The term form letter is often used pejoratively, but here I simply mean letters with similar content sent to a number of recipients.) The increasingly automated mail-merge tool in Microsoft Word has made form letters easier than ever to create. But the process is still not completely intuitive, so I have provided an extended exercise on mail merges in the Case Example at the end of the chapter.


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