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Disabling Toolbars

There may be times, especially in multi-user settings, when you do not want users to have access to the formatting toolbars. With a single script step, you can control whether the toolbars will be available.

To disable toolbars:

1.
Choose Scripts > Scriptmaker.

2.
When the Define Scripts dialog box appears, type Disable Toolbars as the script name and click Create.

3.
In the Script Definition dialog box, click Clear All to delete the default script.

4.
In the Miscellaneous section of the step listing, double-click Allow Toolbars.

5.
Leave the option set to Off (Figure 17.25). Click OK and then Done.

Figure 17.25. Setting Allow Toolbars to Off prevents a user from turning on any toolbars.


6.
Choose Edit > Preferences > Document.

7.
Click the General tab of the Document Preferences dialog box. In the “When Opening” section, check the Perform Script box and choose the Disable Toolbars script (Figure 17.26). Click OK.

Figure 17.26. Setting the Disable Toolbars script to run when the file opens will disable access automatically.


When the database opens, all the options in the Toolbars menu will be disabled (Figure 17.27).

Figure 17.27. Users won't be able to access toolbars after you run the Disable Toolbars script.


8.
If you want to turn toolbar access back on, duplicate the script, change its name to Enable Toolbars and switch the option to On. When that script runs, toolbar access is enabled.


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