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Chapter 3. Layout Enhancements > Creating and Formatting Value Lists

Creating and Formatting Value Lists

One of the most convenient ways to speed up data entry and eliminate mistakes is the value list. You can format a field to display a pop-up menu, pop-up list, radio buttons or check boxes. These formats are strategies to narrow your users' choices, since they present only those options that you consider valid actions. Once a value list is created, it's available for every field in your database. For example, if you have several fields that will contain a Yes/No, you only have to create one Y/N value list.

Choosing a value list style

The value list style you choose should match the type of data you want to present. Styles are more than aesthetic or arbitrary choices. They affect how long it takes a user to figure out what they should do next, and how easily they can do it. Choosing the wrong format negates the efficiency of creating a value list and leads to mistakes.


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