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Chapter 10. Creating Layouts > Using Label and Envelope Layouts

Using Label and Envelope Layouts

This section only covers label and envelope layouts. For more information on using standard layouts, see Working with Layouts on page 132.

To create a label layout:

Switch to Layout mode ( in Windows, on the Mac), then choose Layouts > New Layout/Report ( in Windows, on the Mac).

When the Create a Layout/Report screen of the New Layout/Report dialog box appears, type a name into the Layout Name text box. Choose Labels in the left-side Select a layout type text box and click Next (Figure 10.36).

Figure 10.36. When the New Layout/Report dialog box appears, choose Labels in the left-side list and click Next.

The next dialog box gives you the choice of using one of several dozen preset Avery-based label sizes or creating a custom-size label (Figure 10.37).

Figure 10.37. Use the label setup screen to choose a preset Avery-based label size or create a custom size.

To use an Avery-based label, leave the Use label measurement for radio button selected and use the pop-down menu to choose the appropriate Avery size based on the labels you're using. By the way, even non-Avery label packages usually list an Avery-equivalent stock number.

To create a custom size, select the Use custom measurements radio button, then use the Labels across the page, Width, and Height boxes to configure your label's size (Figure 10.38).

Figure 10.38. Choosing the Use custom measurements button lets you adjust the label's width and height, and set how many labels fit across the page.

Click Next.

When the Specify Label Contents screen appears, double-click in the upper-left list the fields you want displayed or select a field in the list and click the Add Field button (Figure 10.39). Selected fields will appear in the lower window surrounded by « » brackets. The brackets act as placeholders for data.

Figure 10.39. Use the Specify Label Contents screen to choose the fields you want displayed.

To place a field on a new line, press (Windows) or (Mac). To insert punctuation marks, space between the fields, or additional text just use your keyboard.

To remove a mistake, select the entry in the lower box and press . To start over, click on the dialog box's Clear All button. To further format the layout, see Formatting Fields or Objects on page 181.

When you're done, click Next. One final dialog box will appear (Figure 10.40), giving you a choice of switching to Preview mode to see how the labels will print or staying in Layout mode to continue tweaking its appearance. Make your choice and click Finish. The chosen view will appear, which in our example is the Layout view (Figure 10.41).

Figure 10.40. Once you're done setting up the layout, you can switch to Preview mode to see how the labels will print, or stay in Layout mode.

Figure 10.41. The layout for the label appears once you close the Specify Label Contents screen. Click on and drag the vertical marker to adjust the label's width.



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