• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Part II: Working with Records and Files > Using Spell Check and Dictionaries

Chapter 6. Using Spell Check and Dictionaries

Each FileMaker record can be spell checked by FileMaker's built-in main dictionary, which contains an impressive 100,000 words, and by a special user dictionary of up to 32,000 words. If you frequently use special terms not commonly found in a dictionary—medical terms or irregular trademarks like FileMaker—you'll want to create one or more user dictionaries.

By default the main dictionary checks all FileMaker files, while you select which files are checked by a user dictionary. In fact, each FileMaker database can be linked to its own user dictionary. This allows you to link a medical database to a user medical dictionary or link a music-oriented database to a user dictionary of performing artists'names. Once that file-to-dictionary link is made, you need not specify it again.

In any case, you create the user dictionaries—either by importing an existing text file of your own special terms or by adding words one by one to an empty user dictionary created by FileMaker.

One more thing: FileMaker gives you the option to check your spelling as you type. For more information, see Setting FileMaker's Preferences.

To check spelling:

When you have a record or layout to spell check, choose Edit > Spelling. The submenu will then offer you the choice of checking the spelling of only what you've already highlighted (Check Selection), the entire record currently on your screen (Check Record), or the records browsed in the current session (Check All) (Figure 6.1). Choose one and release your cursor.

Figure 6.1. Found under the Edit menu, the Spelling submenu offers you three spelling selection choices.

The Spelling dialog box will appear (Figure 6.2). If the dictionary says the selection is spelled correctly, click Done (top, Figure 6.2). If FileMaker suspects that the word is misspelled, it will display one or more possible replacement words (bottom, Figure 6.2). Click the one you prefer—or type in your own choice—then click the Replace and Done buttons.

Figure 6.2. The Spelling dialog box, which changes depending on whether the selection's spelled cor rectly (top) or seems questionable (bottom), offers seven options including seeing the word in context.

If the word isn't in FileMaker's dictionary because it's a formal name or special term, you can click Skip or Learn, and then click Done when that button appears. Clicking Learn will add the word to the current user dictionary. If you have not created a special dictionary for this file, FileMaker will automatically create one named USER.UPR and place it in the System folder (Windows) or the FileMaker Extensions folder (Mac).



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint