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Chapter 4. Working with Forms > Using Autocompletion

Using Autocompletion

When we take messages or write chapters, we like to use a lot of abbreviations. Abbre viations make it easy to write quickly and still understand what's on the page. Access lets you do the same thing when you're entering data by recognizing your abbreviations and completing words automatically.

To use Autocompletion:

  • To have Access autocomplete your text, just type the abbreviation and press Enter. The replacement text appears immediately.

To add entries to the Autocompletion list:

1.
Choose Tools > AutoCorrect to open the AutoCorrect dialog box ( Figure 4.10 ).

Figure 4.10. You can cut down on your typing by entering abbreviations for commonly used words in the AutoCorrect dialog box.


2.
Type your abbreviation in the Replace field.

We added "sac" as an abbreviation for Sacramento in our list.

3.
Type the abbreviation's expansion in the With field and click Add.

The abbreviation and its full name appear in the Replace/With list ( Figure 4.11 ).

Figure 4.11. Your abbreviation and its full name appear in the list.


4.
Click OK when you're done adding abbreviations.

Tip

When you add an AutoCorrect entry in one Office program it appears in all the others as well. For instance, our Access "sac" abbreviation now appears in Word as well.


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