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Viewing Forms

Select from a list of forms ( Figure 4.3 ), and open the form to view the data in it ( Figure 4.4 ).

Figure 4.3. Select the form you want to use.


Figure 4.4. Click Open to view the form contents.


To view a form:

1.
Open the database you want to use.

2.
Click Forms at the left side of the database window.

You will see a list of available forms, along with links to Create form in Design view, and Create form by using wizard ( Figure 4.3 ).

3.
Select a form from the list.

Some of your forms may end with the name "Subform;" this just indicates that the form exists within a larger form. You also might see something called a Switchboard form. Ignore these for now and work with the other forms that are available. Switchboards are discussed in Chapter 14.

4.
Click Open at the top of the Database window to open the form and view the data in it ( Figure 4.4 )

Form Navigation Tools

You navigate forms using the navigation tools located at the bottom of the form. Starting at the bottom left ( Figure 4.5 ), the buttons are: First record, Previous record, Current record, Next record, Last record, New record.

Figure 4.5. Navigate among the records using the navigation toolbar.



Forms make it easy to view your data one record at a time, which makes it difficult to get a sense for how records relate to one another. Access solves this problem by allowing you to open your forms in Datasheet view, which shows many records simultaneously.

To view your form in Datasheet view:

1.
From the list of forms, select the form you want to view and click the Open toolbar button ( Figure 4.6 ).

Figure 4.6. Click the Open toolbar button to open your form.


2.
Choose View > Datasheet View.

Your form appears in Datasheet view. ( Figure 4.7 ). You can enter, edit, and delete data in your datasheet as you learned to do with tables (see Chapter 3).

Figure 4.7. Choose Datasheet View from the View menu to open your form in Datasheet view.


Tip

You can move from record to record with the navigation tools at the bottom of the form. See the "Form Navigation Tools" sidebar for more information.


Tip

Access allows only one opportunity to undo changes in forms. Click Undo or press Ctrl + Z to undo the most recent change you've made.


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