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Creating a Signature File

Many e-mail packages allow you to add a customized signature to all your messages, eliminating the need to re-enter copy each time. In fact, your software may allow you to create a number of signature files, reflecting the different professional hats you wear: employee, industry association board member, and so on.

When creating a signature file, do your readers the courtesy of including comprehensive contact information, including your company name and address, phone and fax numbers, e-mail address/hyperlink, and Web address/hyperlink. That way, if the reader wants to contact you in any way other than return e-mail, all the necessary contact information is at hand. For example:


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