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Audiovisual Aids

Chances are you’ll use at least one audiovisual aid to support your presentation. Audiovisual aids can make a bland presentation exciting, but they can also turn a good presentation into a disaster if the presenter has not adequately planned for their use. Therefore, it’s especially important that appropriate accommodations be made for any audiovisual aid you decide to use. As part of your plan, make sure that you have accounted for the following provisions when using audiovisual aids prior to your presentation:

  • Be sure there are enough outlets to accommodate your audiovisual equipment; know the location of each; and arrange for necessary extension cords or power strips.

  • Ensure that any cords or wires are taped down or covered to eliminate tripping and electrical hazards.

  • Familiarize yourself with each piece of equipment before your presentation. Yes, this means you might have to open an instruction manual!

  • Develop a contingency plan if some equipment malfunctions. Locate replacement parts, such as bulbs and batteries. Figure out what you’ll do if you are forced to conduct your presentation without any audiovisual aids.

  • Identify the on-site audiovisual support person, and find out how to contact him or her if needed.

  • Carry your own presenter’s toolkit of audiovisual-related items, including Magic Markers, a grease pencil, extra bulbs, and transparencies in the event that these supplies are not available on site.


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