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Part IV: Format for Your Reader’s Eye > Make Memos and Letters Scannable

Chapter 24. Make Memos and Letters Scannable

The following memo requests some very detailed information. Unfortunately, written as it is, the reader may overlook some of the key requirements.

TO: Sylvia Harris

FROM: Gary Flanagan

RE: Annual Sales Meeting

Please contact Mr. John Murphy at the Fulton Plaza Hotel and get this information for me no later than next Tuesday morning. I will need to know the room and meal costs for 360 people and 180 double rooms for two nights and three days, costs per person per day, if there are any, for the recreational facilities at the hotel, and the fee for the Grand Banquet Hall for the three days. In addition, I will need you to arrange for some special equipment for the Banquet Hall for the three days, specifically a cordless microphone, an overhead projector and large screen, and a TV set and VCR.

Thank you for your prompt attention to this request.



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