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Part V: APPENDIX > Numbers in Writing

Appendix. Numbers in Writing

Spell out numbers 1-10. Use figures for numbers above 10.

“The three reports were at least 25 pages each.”

Use numbers for 1-10 when it will help comprehension or for technical significance.

“The score was 5 to 6.”

“A 30-year mortgage”

“There is no charge for delivery in a 5-mile radius.”

“We received your order for a 6' x 8' carpet.”

Use the same style in a related sequence.

“We have 3 factories, 11 regional offices, and 15 distribution centers.”

“From $750,000 to $1,000,000 (Not: $1 million)”

Use a combination of numbers and words when two figures are next to each other:

“12 forty-page reports”

“six 10-gallon drums”

“525 Fifth Avenue”

Use a combination of numbers and words to express high amounts.

“The population of India is 980 million (easier than 980,000,000).”

In formal correspondence, spell out numbers of 1 or 2 words.

“I interviewed twenty-three applicants for the position.”

“Over three hundred people attended the conference.”

Exception to above: when numbers would require more than two words.

“There were 357 people at the conference.”

Spell out a number that begins a sentence.

“Seven hundred people signed the petition.”

Exception to above: when the number is normally used in numerical form only.

“1999 was our best sales year.”

Omit the decimal point and zeros in a sentence.

“I enclose my check for $145 for the order.”

Include the zeros in a column of figures.

$168.15

225.00

42.38


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