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Chapter 4. Getting Started > Tip 18 How Efficiently Do You Write?

Tip 18 How Efficiently Do You Write?

To find out how efficiently you write, answer the questions below about the processes you typically use when writing business memos, letters, or reports. Circle the word in the right-hand column that best describes your approach to the issues in the left-hand column. Work quickly. If you discover that any question does not apply to you, answer the question with “sometimes.” Scoring instructions follow.

   A B C D E
1. Before I begin writing any business document, I ask myself what my goals are for writing the document. Always Often Sometimes Seldom Never
2. Before writing, I consider who will read the document. Always Often Sometimes Seldom Never
3. I do not try to write documents perfectly the first time. Always Often Sometimes Seldom Never
4. While writing, if I misspell a word or write an awkward phrase, I will circle the problem and keep writing. Always Often Sometimes Seldom Never
5. Before I write, I brainstorm and record my ideas in a rapid-fire, somewhat disorganized fashion. Always Often Sometimes Seldom Never
6. In organizing my document, I make a special effort to group in one place all my requests for action from the reader. Always Often Sometimes Seldom Never
7. I summarize my ideas for my readers in a clearly marked summary section. Always Often Sometimes Seldom Never
8. The final versions of my documents have headings. Always Often Sometimes Seldom Never
9. I use personal pronouns (I, me, we, us, you) in my writing. Always Often Sometimes Seldom Never
10. I use lots of white space to make my documents easy to read. Always Often Sometimes Seldom Never
11. I use the formats of previously written documents as models for what I write. Always Often Sometimes Seldom Never
12. I revise my documents in several rounds rather than trying to change everything at once. Always Often Sometimes Seldom Never



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