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Chapter 1. Before the Meeting > Tip 4 Use the Room to Set the Meeting’s Tone

Tip 4 Use the Room to Set the Meeting’s Tone

In general, adults respond well to pleasantly neat, unobtrusively aesthetic meeting rooms. Come to the room early and make sure it’s tidy—this gives the meeting a subliminal sense of occasion. A few plants and pictures encourage comfort and creativity.

If you want lots of face-to-face interaction, use a circular or perhaps a U-shaped seating arrangement (see the diagram on page 10). Use a herringbone or classroom arrangement if you want a more restrained, quiet group. Long boardroom tables can create an “us-versus-them” feel; to soften this, seat the meeting leader along one long side of the table, and push back the chairs for better eye contact along each side.


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