• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Chapter 3. At the End of the Meeting > Tip 14 Quick Strategies For Ad-Hoc Meeti...

Tip 14 Quick Strategies For Ad-Hoc Meetings

Many business meetings are informal or ad hoc meetings, called quickly and conducted without a written agenda. Although such meetings are impossible to plan in detail, many things can be done to ensure they run efficiently:

  • Consider your purposes before you call a meeting. Are you sure you need a meeting? Will a memo or some phone calls achieve your purpose just as well?

  • Tell participants what the meeting is about and what they should do before the meeting. If you are a participant, ask.

  • Clarify start and adjourn times of the meeting.

  • Limit the agenda. You’re much better off making some progress on a few topics than no progress on many.

  • Start on time.

  • Announce the agenda at the meeting’s start. Make a flipchart displaying the agenda.

  • Rein in digressions.

  • Speak concisely and encourage others to do so also.

  • Establish an open, noncritical atmosphere.

  • Stay vigilant about the agenda and the time. Remind your colleagues (and yourself) to stay on topic and on time.

  • Give breaks. Try frequent, shorter, precisely timed breaks instead of longer, less frequent, vaguely timed breaks.

  • Summarize the progress of the meeting periodically.

  • Clarify key decisions and action items at the end of the meeting. Specify who has agreed to do what by when.

  • End on time—or a little before.



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint