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Visual Aids

When using visual aids at a professional meeting to help explain your thoughts and data, keep the following points in mind:

  1. Avoid tabular data in favor of graphs—this will more quickly allow the audience to see the relationship of the data presented.

  2. Avoid “hand done” visuals that will detract from the professionalism of your talk.

  3. Stick to the information content rules of thumb presented in the chapter on visual aids. Remember the K.I.S.S. principle!

  4. Make sure that 35mm slides are placed in a carousel correctly and number them in the lower left hand corner (when held so it reads correctly to you.)

  5. Find out how big a room you are presenting in and make sure that the person in the back row can easily see all the material on your visual.

  6. Break up slide shows that exceed 20 minutes with black slides that allow for some speaker/audience interaction.

  7. Limit the number of visuals—remember the audience wants to hear you present your ideas, not just see your data on the screen.


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