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Part V: Preparing Your Presentation > Controlling the Presentation Environment

Chapter 18. Controlling the Presentation Environment

Larry worked all week preparing for his quarterly presentation. He has rehearsed (standing up and using his visual aids) and feels prepared and confident. The morning of his presentation he arrived early in order to go over his material one final time.

As he enters the meeting room for his presentation, he notices his manager and his department head in the audience. He is anxious but knows he is prepared. He begins his presentation and then moves to the overhead projector to show his first transparency. He flips the switch and nothing happens. He observes that the unit is plugged in. He checks the bulb only to find it’s burned out. He knows that most overhead projectors have spare bulbs, but when he looks for it he realizes someone didn’t bother to replace it. It takes him 20 minutes to track down a new bulb.


This situation could have been avoided if Larry had checked the projector in advance. A few minutes of planning, checking equipment and arranging seating can prevent disasters. Presenters can usually exercise a degree of control over their speaking environment. Following are eight items to think about before you speak:


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