• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL
Help

Chapter 1. Proofreading for Error-Free C... > How to Give Proofreading Feedback to...

How to Give Proofreading Feedback to Others

Uh, oh! You’ve found a mistake or perhaps several mistakes in the copy you’ve been proofreading. Correcting the errors is a step in the right direction. But it’s also appropriate to give feedback to the writer. How do you do this? Remember to use courtesy and diplomacy, and follow these five steps.

  1. Let people save face.

    Instead of: There are four typos in this letter. Can’t you do anything right?
    Say: There are four typos in this letter. Let’s see if we can fix them. I appreciate your correcting them.


  2. Focus on specific, observable behavior—not judgment or personality.

    Instead of: This letter is a mess.
    Say: The heading needs to be centered, and the right margin needs to be justified.


  3. Don’t generalize.

    Instead of: You never proofread any of your work.
    Say: It looks as if you did not finish proofreading the last page of the weekly status report.


  4. Tell people if errors exist.

    If you don’t tell them, how can they improve?

  5. Avoid nitpicking or overusing your power.

    The objective is to produce error-free copy—not to humiliate or discount people and their work.


PREVIEW

                                                                          

Not a subscriber?

Start A Free Trial


  
  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint