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Chapter 1. Proofreading for Error-Free Copy > Proofreading Numbers and Names

Proofreading Numbers and Names

The most common error you’ll find when you proofread is a number or word that is simply typed wrong. This is commonly called a “typo” (typographical error), and it is usually a one-letter or one-digit mistake. You may transpose a number or a letter, omit or add a character, or simply make a misstroke. To eliminate typos from your correspondence, follow these suggestions.

Numbers

  • Never assume that a number is typed correctly.

  • Read once through your document just to verify numbers.

  • Check each number, and make sure it’s logical. (The fourth quarter, 1959 sales results will be ready next week. It should, of course, read 1995.)

  • When you proof columns of numbers, add the numbers in the original and then the final copy. Your totals should be the same.

  • Make sure decimals are aligned in columns of numbers.


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