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Getting Started

Determine when you are “at your best” or most alert. You’ll do a better job proofreading and catching errors.

Remove as many distractions as you can. If possible, close your door, forward your calls, and clear other projects from your desk area. The more you can concentrate on just proofreading, the more success you’ll have.

Keep all important reference materials within arm’s reach. Don’t keep getting up and down to gather resources. A dictionary and a business reference guide are a must!

Before you begin, know all timelines, due dates, and deadlines. This will help you plan and budget your time well and prevent the rush of proofreading a document at the last minute.

For longer documents or for multiple bosses, use a style sheet showing word style decisions you make and preferences each one has.

Show your co-workers the proofreading marks you will be using. Make sure everyone is using the same system.

As best as you can, sit in a comfortable chair of the correct height, use adequate lighting that’s easy on your eyes, and maintain good posture.

Beating those Proofreading Blues

  • Take short breaks when you proofread for long periods of time.

  • Exercise regularly—stretch your neck, arms, and shoulders.

  • Eat light meals as needed. Avoid heavy foods that are sure to make you tired.

  • Ask a partner to assist you when you proofread lengthy, highly technical, or complicated material.

  • Rest your eyes for 30 seconds every 10 to 15 minutes.

  • When you become tired or bored, change activities.



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