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Sample Memos

The sample memos in this chapter are for you to compare and revise. First study the memos on page 49. Compare the samples and read the analysis of strengths and weaknesses that follow. Then begin the exercises which ask you to revise memos. In each case, make whatever changes are necessary to improve the wording and format of the sample.

Memo #1

Pursuant to phone contact of October 7, final sales totals for the quarter ending in September are enclosed herewith. A planning conference for all sales personnel will be scheduled for the near future and these figures will be discussed. It is hoped that all district managers will be aware that the figures are such that reductions in the total number of dealerships and retail units may be indicated. A meeting to discuss this matter will be held on Monday, 17 October, at 10 a.m., in the regional manager’s office. Thank you for your cooperation.


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