Sample Letter 11.73 was written to inform an employee that there will be a commemorative luncheon in her honor for all her years of service to the firm. The writer begins with the announcement of the luncheon, giving the why, when, and where information that the reader needs to know. The next paragraph acknowledges the employee's service in detail, and then the writer moves into a paragraph requesting a reply and gently giving a deadline at the same time before closing.