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Faxes

Faxes are used as a method of getting letters and documents to recipients more quickly than the postal service or overnight deliverer can. Different businesses have different protocol for using fax machines for correspondence. Some use it in place of a mailed letter; others follow the fax up with a hard copy sent through regular postal routes.

If you're sending a letter or memorandum by fax, you can use the same formats detailed in this book. It's a good idea to use a cover sheet with the faxed document so the recipient knows what is arriving. Most word-processing software applications have templates for fax cover sheets that you can use. Some companies have their own full-page or half-page cover sheets that simply list the "to" and "from" information, along with phone and fax numbers and a notation of how many pages are included in the fax transmission. In a further effort to reduce the amount of paper used up by fax cover sheets, there are now also note-sized versions that can be filled out and stuck in the upper corner of the first page of the faxed document.


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