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Envelopes

The appearance of the envelope adds to the overall professional appearance of your letter. The address should be typed in the approximate horizontal and vertical center of the business envelope. With the exception of using the two-letter abbreviation for the state, the address on the envelope should appear exactly as in the inside address of the letter (see Chapter 3). The use of the two-letter state abbreviation will expedite postal service. (See Appendix III for a list of two-letter state abbreviations.)

The addressee's name should be typed on the first line. If there is space, the addressee's title can be typed next to the name on the first line, separated by a comma. On the second line, a single-space down, the person's title is typed if it did not fit on the first line. If the company's name will also fit on the second line, type it next to the title, separated by a comma. A single-space below, the company name is typed if it didn't fit on the second line. The complete street address or post office box number, whichever is used in the inside address, is typed on the next line. The city followed by a comma, the two-letter state abbreviation, followed by two spaces, and the zip code are typed as the last line of the address.


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