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Chapter 13. Writing a letter proposal > Multiple-choice questions

Multiple-choice questions

1: When writing the body, you need to identify the steps to complete the project. From the following choices, select the version that most clearly identifies the required steps.
  1. PLAN OF WORK

    To organize the employee handbook more effectively, I plan to do several things, including establishing a standard for designing clear documents, analyzing the present handbook, developing a table of contents and index, creating informational charts and graphs, and submitting the revised structure for inclusion in the handbook.

  2. PLAN OF WORK

    To organize the employee handbook more effectively, I plan to follow these five steps:

    1. Establish standards for designing clear documents, specifically employee handbooks.

    2. Research proposed changes and conduct an employee-based focus group.

    3. Add additional topic headings.

    4. Develop an appropriate table of contents and index.

    5. Create informational charts and graphs.

    6. Submit the revised structure, including the new features, for inclusion in the handbook.

  3. PLAN OF WORK

    There are several steps I need to follow to reformat the employee handbook. I will know the steps better after I start the project. As of now, I think I will need to establish standards for designing clear documents, research proposed changes, add additional topic headings, develop a table of contents and an index, create informational charts and graphs, and submit the revised structure for inclusion in the handbook.

2: After identifying the steps of the entire project, the writer describes one part of the project, the focus group. Which of the following samples best explains the focus group’s steps and its purpose?
  1. After completing my initial research:

    • I will discuss the current handbook’s weaknesses (based on document design standards) with selected employees.

    • I will discuss my proposal to gain feedback on the most effective way to incorporate my suggestions into the document.

    • I will incorporate suggestions that are appropriate.

  2. After completing my initial research, I will conduct a focus group with selected employees to discuss:

    • The current handbook’s weaknesses (based on document design standards).

    • My proposal to reformat the handbook.

    • Feedback relating to the proposed changes.

    Upon completion of the focus group, I plan to incorporate suggestions that are appropriate.

  3. After completing my initial research, I will conduct a focus group. During this, I will discuss the current handbook’s weaknesses, my proposal to reformat the handbook, and feedback relating to the proposed changes.

    Upon completion of the focus group, I plan to incorporate suggestions that are appropriate.

3: The body of the proposal must also include a timetable. Study the samples given here, and decide which version best identifies the amount of time needed to complete the project.
  1. I estimate that the entire project, including research and revision time, will take 10 days. The time breakdown (in days) is as follows:

    • Establish standards for designing clear document – 1

    • Research handbooks and conduct focus groups – 3

    • Develop a table of contents and an index – 2

    • Create informational charts and graphs – 2

    • Revise documents – 2

  2. The process should take 10 days. After I start the project, I’ll have a better idea of the needed time on each section. Although I can’t guarantee a timeframe, I think most of the time will be spent researching the changes, conducting the focus group, and making revisions.

  3. If I start the project on a Monday, I should finish the project on Monday two weeks later. However, I’ll be better able to gauge the necessary time after I start the project.

    The most of the time allotted for the project will be spent researching the changes, conducting the focus group, and making revisions. I also anticipate spending a few days creating the index, the table of contents, and the charts and graphs.

4: The project’s cost is an important aspect to include in the body of a proposal. Decide which of the following versions best introduces the discussion of the project’s budget.
  1. BUDGET

    The budget for this project will consist of two parts, costs of services and costs of goods.

    Obviously, most of the company’s costs will arise from my salary and my lost productivity. While I am working on this project, I will be unable to work on any other project for my department.

  2. BUDGET

    Having never completed a similar project at Icon before, it is difficult to estimate a budget.

    I know that my time and salary will comprise a major part of the budget, but I am unable to specify the exact amount.

  3. BUDGET

    Funding for this project will consist of two parts: costs of services and costs of goods. In this budget, research hours are estimates, but will not exceed the amount shown.

    My salary will comprise the majority of the budget. My time, over a two-week period, will be spent primarily completing this project.

5: In a letter proposal, when discussing the costs of goods, you should try to be as specific and realistic as possible. Study the following three versions of a proposal, and choose one that best identifies the project’s costs of goods.
  1. In addition to the costs associated with personnel and time, Icon must pay traditional material costs of a project this size. At this time, I am unaware of the specific monetary amounts.

  2. In addition to the costs associated with personnel and time, I have developed a material budget for this project. If the company decides that it wants to pursue this project, I will present the budget at the first planning meeting.

  3. In addition to the costs associated with personnel and time, I have developed an itemized material budget. Material costs will include:

    • Paper – $155

    • Transparencies – $40

    • Printing – $350




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