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Chapter 13. Writing a letter proposal > Multiple-choice questions

Multiple-choice questions

1: A proposal’s opening must include a reference to the client’s need or problem. From the following choices, select the one that most effectively identifies the client’s need or problem.
  1. The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective.

    Although the Human Resources Department and the Legal Counsel undertook a significant process to update the Handbook’s content, the document’s structural problems were not addressed.

  2. The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective and should be updated.

    I understand that the Human Resources Department and the Legal Counsel undertook a significant process to update the handbook’s content.

  3. The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective. I think we should update it like we did the handbook’s content.

2: In a proposal’s opening, there needs to be some discussion of the writer’s plan. Which one of the following samples presents the plan in the clearest and most logical format?
  1. The handbook should have an index, a table of contents, headings, and informational charts and graphs. Because the current handbook is ineffective, I want to review and reformat it.

  2. I propose to review and reformat the handbook to assist the user in finding relevant information. These revisions will include adding an index, a table of contents, headings, and informational charts and graphs.

  3. I plan on reformatting the handbook by adding several features that will make it more effective. After this project is completed, users will be able to find relevant information.

3: To write an effective letter proposal, you must briefly outline the benefits of adopting the plan. Which of the following paragraphs most clearly and concisely outlines this plan’s major benefits?
  1. The outlined revisions would enhance the handbook by making it more user-friendly and visually appealing. Additionally, Icon employees would have easier access to company-related information, fostering a more positive view of the company and its executives.

  2. The outlined revisions would enhance the handbook by making it more user-friendly and visually appealing. Additional employee benefits include easier access to company-related information, a more positive view of the company and its executives, more time to be productive on other tasks, a better understanding of company history, a clearer definition of rights and responsibilities, and the alleviation of confusion stemming from the handbook’s structure.

  3. The outlined revisions would enhance the handbook and should be adopted. I believe the revisions would make the handbook more user-friendly and visually appealing. These changes would also encourage employees to perceive Icon employment in a more positive light.

4: Of the following samples, which one represents is the best way to write a project summary’s opening? Choose the one that best introduces the situation and the writer.
  1. PROJECT SUMMARY

    This proposal is being submitted by Sue Bogner, human resources assistant, with regard to the Icon International Employee Policies and Procedures Handbook.

    The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective. I propose to review and reformat the handbook to assist the user in finding relevant information.

  2. PROJECT SUMMARY

    This proposal is being submitted by Sue Bogner with regard to the Icon International Employee Policies and Procedures Handbook.

    The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective. I propose to review and reformat the handbook to assist the user to find relevant information.

  3. PROJECT SUMMARY

    This proposal is being submitted by a human resources assistant with regard to the Icon International Employee Policies and Procedures Handbook.

    The handbook is an essential document for company employees because it contains information that they must reference for human resource and legal reasons. The handbook’s current structure is ineffective. I propose to review and reformat the handbook to assist the user to find relevant information.




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