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Review questions

Imagine that you’re meeting with Marcus Robinson, one of the Icon International’s Information Service Editors, to guide him in the proper approach to drafting a document. To test his understanding of the writing process, you ask him the following questions. How should Marcus answer each question?

1: Do you establish a clear purpose for each document?
  1. I always establish a clear purpose before I start writing.

  2. I usually establish a purpose, but it depends on the subject matter and how much time I have to complete the document.

  3. A writer rarely needs to establish a clear purpose.

  4. No, I just dive right into the first draft.

2: Do you analyze your audience before starting to write?
  1. I always analyze my audience before writing a first draft.

  2. It’s not always important to analyze the audience before writing a first draft. It depends on the subject matter.

  3. I never analyze my audience before starting to write. It’s easier to just start writing.

3: When analyzing your audience, do you consider how many people will be reading the document?
  1. I usually don’t think about how many people will be reading the document, as it could be a distraction.

  2. I never think about how many people will be reading the document.

  3. Depending on the type of the document I’m writing, I usually consider how many people will be reading it.

  4. Every time I write a document, I consider how many people will be reading it.

4: Do you consider the reader’s level of understanding before writing?
  1. I never really think about the reader’s level of understanding.

  2. My reader’s level of understanding is a major concern whenever I’m planning to write.

  3. Sometimes I think about my reader’s level of understanding.

5: When writing documents for a large audience, or when writing long reports and official documents, which writing style do you use?
  1. Formal

  2. Informal

  3. Doesn’t really matter

6: When writing memos, letter reports, or brief e-mail messages, which writing style do you use?
  1. Formal

  2. Informal

  3. Doesn’t really matter

7: What method to do you use to organize your information?
  1. I don’t bother to organizing my thoughts first. I just start writing a first draft.

  2. I organize information by creating an outline.

  3. I usually write a few notes and try to organize them while writing the first draft.

8: Do you place the main topic at the beginning of the document?
  1. Yes

  2. No

  3. Depends on the type of document

9: When organizing your information, do you include all your evidence?
  1. Yes, always

  2. No, never

  3. Depends on the type of document, the subject matter, and the audience

10: Which of the following guidelines does not apply to writing a first draft?
  1. Establish your credibility

  2. Be sensitive

  3. Pay close attention to grammar and spelling

  4. Emphasize your main points

  5. Project the right image

11: Which of the following are examples of active voice?
  1. We will deliver the goods by next Friday.

  2. The goods will be delivered by next Friday.

  3. The goods are being delivered by UPS.

  4. None of the above

12: In general, which of the following types of words should you avoid?
  1. Concrete

  2. Gender-specific

  3. Familiar

  4. Concise

13: In general, how many times should you edit a document?
  1. Once

  2. Twice

  3. Three times or more

14: Classify the following sentences as simple, compound, or complex.

Sentence Classification
They decided to take separate vacations this year.

Although they are miles apart, they are in constant touch through the Internet.

Bruno dislikes sitting on the beach, and he’ll do just about anything to avoid it.

Until George read the last minutes, we couldn’t start the meeting.

Josephine turned on her computer.

I slept late, and I was late to work.
 





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